|
Jump to:
Please report all address changes to Lois Holliday, Department Human Resources!
REIMBURSEMENTS
OSURF and OSU Form required from all new vendors and all non-employees (previously known as W-9)
AP Compliance Form:
http://www.ctlr.ohio-state.edu/form/OSUW9.pdf
OSU reimbursement to employee or non-employee and OSURF reimbursement for employee:
FAS-12 Reimbursement Form:
http://www.ctlr.ohio-state.edu/form/PaymentRequest.pdf
OSURF reimbursement to Non-Employee
OSURF Payment request for Non-Employee:
http://www1.rf.ohio-state.edu/forms/ac-nt1.pdf
OSURF and OSU All non-employee, non-residents requesting payments or reimbursements. Submit this form with copy of visa and passport.
IRS Form 8233:
http://www.irs.gov/pub/irs-pdf/f8233.pdf
TRAVEL - ALL TRAVEL MUST BE PRE-APPROVED
OSU Travel Policy
http://busops.osu.edu/travelforms/TravelPolicyFINALRevJan08.pdf
Rental Car and Hotel Discount Rates
http://busops.osu.edu/travel_autohotel.php
Mileage and Per Diem Rates
http://busops.osu.edu/travel_perdiem.php
OSU Cash Advance Form (for OSU travel)
http://busops.osu.edu/travelforms/cash_advance_request_form.pdf
OSU Approved Travel Agency (use for prepaid airfare and hotels)
Precise Travel (Uniglobe)
2241 Stringtown Road
Grove City, OH 43123
614-871-7701
800-300-7357
www.tripsorships.com
and
Travel Designers (Uniglobe)
3471 East Broad Street
Columbus, OH 43213
614-237-4488
800-966-6512
614-237-4516 (fax)
www.uniglobetraveldesigners.com
OSU Travel Forms:
All Travel must be pre-approved or you will not be reimbursed
Pre-Travel Form
http://busops.osu.edu/travelforms/order_worksheet.pdf
Present this form to Lynn Flanagan with your receipts when you return from travel
Travel Reimbursement Form
http://busops.osu.edu/travelforms/reimbursement_worksheet.pdf
OSURF Travel Forms:
Yellow multi-copy forms, in mailroom by fax machine, not available on-line.
OSURF Travel Guidelines (also refer to above Travel Policy)
http://www1.rf.ohio-state.edu/travel/
OSURF Approved Travel Agency (use for prepaid airfare and hotels)
Uniglobe Travel Designers
3471 East Broad Street
Columbus, OH 43213
614-237-4488
800-966-6512
614-237-4516 (fax)
me.traveldesigners@uniglobe.com
www.uniglobetraveldesigners.com
Top - Reimbursements - Purchasing - Payroll - New Hire
Purchasing:
All external purchases require purchase orders. OSU and OSURF: If you need a purchase order, please fill out the 1303 Requisition: http://purchasing.osu.edu/tabfiles/Requisition.pdf. This form needs to be completely filled out, including a faculty signature and project or account number. Your requisition will be processed quicker with a quote from the vendor. This will eliminate needless time spent by the OSU purchasing agent. Attach the quote to your 1303. This OSU purchase order will be faxed to the vendor in 2-5 days.
http://www.ctlr.ohio-state.edu/form/blnkexem.pdf: OSU sales tax exemption form. Some vendors may request this form. All purchases are tax exempt.
OSURF: Requisitions on resarch funds can be faxed to OSURF purchasing at 292-6870. The 1303 must have the principal investigators project number and signature (usually faculty member).
UNIV: Requisitions on university accounts should also have a fund number and faculty signature, these should be put in Lynn Flanagan's mailbox.
OSU Waiver of Competitive Bid Form must be completed by University departments when seeking to purchase goods in excess of the bid limit of$25,000 per supplier, per fund, per fiscal year; or services in excess of the bid limit of $50,000 per supplier, per fund, per fiscal year. http://purchasing.osu.edu/policies/waiver1.pdf
OSURF Waiver of Competitive Bid Form (same limits as above) http://rf.osu.edu/forms/pr025.pdf
Top - Reimbursements - Travel - Payroll - New Hire
Payroll:
Monthly and Biweekly pay dates July 2007-June 2008: http://hr.osu.edu/payroll/paydates07-08.pdf
Student and GA Employee Benefits: http://hr.osu.edu/benefits/studentbenefits.htm
University Holidays - Offices Closed: http://hr.osu.edu/payroll/holidays.htm
Instructions on how to register to receive your W-2 online:
http://hr.osu.edu/payroll/taxw2online.htm
To learn more about direct deposit, please visit (including instructions on how to change your direct deposit): http:hr.osu.edu/payroll/dd-online.htm
To view your paystub, please visit: http://epayroll.theworknumber.com/osu
Follow these steps to Login to your account online for the first time:
- Type-in your Ohio State employee ID number (8 digit number) and temporary PIN (the two digits of the day and last two digist of the year of your birthdate and the last 4 digits of your SSN). This means that if your birthday is January 5, 1974; and your SS number is xxx-xx-8976; then your temporary PIN would be 05748976 (with no slashes).
- You will be prompted to immediately change your PIN to a secure number that only you will know. Your new PIN must be between 8 - 16 numbers.
- Once you have confirmed your new PIN, you will be routed to the main e-Payroll page and able to view your pay information.
If you have used the system before but have forgotten your existing PIN - and are unable to access your pay stub information:
The ePayroll systems allows users to sign up for PIN Auto-Reset, which allows employees to have the system reset their Personal Identification Number (PIN) on the e-Payroll web site to the default PIN via the web or the phone. One of the main benefits of the PIN auto-reset feature is that it provides an employee with a way to access his/her e-Payroll account after normal business hours if the PIN can't be remembered.
Follow these steps in order to be able to Login to your account:
- Go to the E-payroll web site at http://epayroll.theworknumber.com/osu
- Click on the link for "Forgot Your PIN" (located to the right of where you would normally enter your PIN)
- Furnish your Ohio State employee ID number. (Your Employee ID number can be obtained from past pay stubs, Buck ID Cards issued after 2002 and/or your departmental Human Resources Professional).
- Follow the steps as outlined on the E-payroll site.
Follow these steps in order to be able to Login to your account via telephone:
- Contact TALX Client Services Center at 1-800-996-7566.
- Give them the OSU Company Code which is 10380.
- Be prepared to furnish your Ohio State employee ID number.
- The TALX Client Services Center will manually reset your PIN to the "default" setting.
- Follow the same steps you would for viewing or receiving your pay stub information for the first time (see above).
New Hire Paperwork:
Please visit the following site:
New Hire Paperwork
Top - Reimbursements - Travel - Purchasing
|
